At RADS, we use a unique box referencing system, which feeds in to our self developed cloud management system. The cloud management system helps us to manage the inventory of all our boxes and documents so we can reference and retrieve documents with ease.
We are constantly looking for new ways to develop and improve our document reference system, investing time and money to ensure that the system grows with our client base. This includes ongoing reviews of our IT processes and monthly improvement meetings with the rest of the team, making sure that our system is constantly meeting and exceeding our customers’ expectations.
All items in box referencing system are computer indexed, and unlike other storage services, there is no additional charge for bar coding. The RADS team of experienced archivists manage all the stored material, using a sophisticated document reference system to record each incoming document or box. We issue inventory printouts and track the movements of all documents within the building at all times so we always know exactly where all our customers’ boxes and documents are.
Each item is individually bar coded the bar code will tell us the whole history of the box. Security arrangements include perimeter and intruder alarms, CCTV, and smoke and fire detectors. All of which are monitored 24 hours a day.
As well as offering open box file retrieval and full archive management, we can also offer a custom document reference system for our clients. We can collect your documents and create electronic copies of each file, each with their own unique and custom reference so you have your own simple referencing system so you can retrieve your documents quickly and efficiently.
We can also provide you with a closed and secure box system, with security tagging of all storage boxes which are tamper proof, giving you the peace of mind that your confidential documents haven’t been accessed by anyone else.
We offer a secure and reliable service to all of our clients, backed by many years of experience in the document storage industry.
We provide a fast and efficient service with easy document retrieval, free collection and free next day delivery.
Our quality assurance policies and professional accreditations mean that you can trust us to keep your documents safe and secure.
Fill in an online quote request and we will send you some free storage boxes so you can see the quality of our boxes for yourself.
RADS offer a free box collection service as we base our service on one tariff, this ensures that there are no hidden costs and the price you are quoted is the full price without any additional extras.
For new customers, there is no setup costs, so the initial collection of your documents and the bar coding of each storage box is and will always remain free of charge and all part of our excellent service.
Our 80,000 sq ft facility is extremely secure, with a double-gated site that includes monitored CCTV and alarm systems as well as strong rooms and fireproof vaults for added security. We operated a restricted access policy for non-staff and our facilities feature key coded entry systems, as well as temp/humidity monitor to ensure that all our documents are kept at the optimum temperature. RADS also have a conference room where clients can read and examine their documents. The room has photocopying, telephone access and fax facilities.
We take the safety and security of your documents very seriously; we have a large self owned facility with 24hr monitored CCTV surveillance, night security guards and a monitored intruder alarm in line with all European regulations.
We have robust fire protection at our facilities which include temperature and humidity controls and a monitored fire detection system. Our storage boxes have also been specifically designed from a special grade of card which is extremely fire retardant.
RADS can store data tapes and microfiche in a highly secure, environmentally controlled vault. We can also store and deliver data tapes on a daily, weekly basis. Your tapes are collected from your site and retained in a strong fire resistant box for transport.
Take a look through our FAQ’s for more information about our Box Referencing System and how we operate.
Yes, we can provide you with a closed and secure system by security tagging the tamper proof storage boxes. This means that you don’t have to worry about anybody else accessing the information within your confidential documents.
As well as offering full archive management and open box file retrieval to our customers, we also offer a custom referencing system on a client by client basis. After collecting your documents, we create electronic copies of them and give them their own unique reference for your own simple referencing system.
We use a unique management system that allows us to track each individual box, providing us with relevant information such as its history. We track the movements of each box so that we know exactly where our customers’ documents are at all times.
To find out more information and to receive your 10 free storage boxes with each new customer enquiry, please fill out the form below.