Things you should be looking for in a document storage service provider

Things you should be looking for in a document storage service provider

27 02 2024

These days space is at a premium when it comes to running a business. We never have enough of it, and what is available comes at a hefty price.

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What are the security risks of in-office document shredding?

What are the security risks of in-office document shredding?

18 12 2023

Most businesses will have some sort of sensitive documentation on file that either relates to themselves or contains the data of a customer.

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Should You Digitise Your Business Documents?

Should You Digitise Your Business Documents?

28 09 2023

Transferring all of your important business documentation into digital form can help to boost your security and make your business more efficient by saving time and money.

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Physical Documents Storage: Everything you need to know

Physical Documents Storage: Everything you need to know

16 08 2023

From types of storage to best practices, we’ve created this handy guide to physical document storage to help businesses stay organised and compliant.

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The benefits of cardboard storage boxes for documents

The benefits of cardboard storage boxes for documents

08 08 2023

If your business stores physical documents, then it might be time you took a look at how cardboard storage boxes can benefit your businesses document storage process.

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Digital vs Physical Documents: Which is best for your business?

Digital vs Physical Documents: Which is best for your business?

29 06 2023

In today’s digital age, efficient document management is crucial for businesses.

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How can accountancy firms benefit from going paperless?

How can accountancy firms benefit from going paperless?

27 04 2023

Your accountancy firm is likely to be quickly overtaken by rivals who grasp the benefits of going paperless in business. If you’re still holding onto paper, then it’s time to reassess.

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Why a clear desk space, equals a clear headspace

Why a clear desk space, equals a clear headspace

21 12 2022

Having a tidy desk stops the mind from being distracted by clutter. It, therefore, allows it to focus better. That doesn’t mean that your desk has to express absolute minimalism. It just means that it has to be tidy enough.

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What records must you keep if you’re self employed?

What records must you keep if you’re self employed?

25 11 2022

Running your own business means that you need to consider a lot of things when it comes to paperwork, so what do you keep, and what can be thrown away?

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Is a clean and clear workspace good for your mental health?

Is a clean and clear workspace good for your mental health?

27 09 2022

You may have heard the old saying that a tidy desk is a sign of a tidy mind. You may have wondered just how true it is. After all, everybody’s an individual.

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Why secure document shredding is vital for your business

Why secure document shredding is vital for your business

30 06 2022

The world may be going digital, but paper still plays an important role in it. That means the vast majority of businesses do need to think about how to manage paper waste.

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What is banking document management?

What is banking document management?

11 04 2022

Banking document management is critical to protect your businesses and clients information.

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Why you should keep a physical copy of your documents

Why you should keep a physical copy of your documents

30 03 2022

Now that many companies are “digital by default”, it may be a good time to review why paper documents still have value.

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What documents are classed as ‘legal documentation’ within a business?

What documents are classed as ‘legal documentation’ within a business?

31 01 2022

The amount of legal documents a business owns can vary, however there are a fundamental few that every business will have.

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What are the benefits of a paperless society?

What are the benefits of a paperless society?

28 07 2021

Getting rid of physical paper breaks the link between the location of a document and the knowledge of its contents. Possibly the most obvious result of this is that it enables remote working.

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How to store your Financial documents: What are the best ways?

How to store your Financial documents: What are the best ways?

24 06 2021

Financial documents are important and should be kept safe and secure, on average you need to keep financial records for 6 years, that’s a long time to keep them stacked up in your office.

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How Charities can stay GDPR compliant

How Charities can stay GDPR compliant

26 03 2021

The principles of GDPR are fairly simple. Focusing on them can help to make the practicalities of GDPR fall into place. This is particularly important for charities, especially smaller ones.

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GDPR and Document Storage

GDPR and Document Storage

18 01 2021

GDPR applies to all personal data regardless of how it is stored. This means that businesses which store personal data on paper records still need to make sure that they are GDPR-compliant.

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Is Your Salon GDPR Compliant? How to Keep Your Clients Data Safe

Is Your Salon GDPR Compliant? How to Keep Your Clients Data Safe

18 12 2020

Hair and beauty salons have experienced a boom in the last decade in a way they have never seen before. In 2018, almost 500 new beauty salons opened their doors, and this trend shows no signs of slowing, even in the wake of COVID-19.

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Archiving Documents in the Educational Sector

Archiving Documents in the Educational Sector

14 09 2020

In theory, all schools, colleges and universities should already be GDPR-compliant. In fact, they should have been GDPR-compliant for at least two years.

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Three ways your business can save time and money

Three ways your business can save time and money

02 09 2020

You want your staff to be as productive as possible. It, therefore, makes sense to remove irritating distractions which eat up their time and hence cost you money.

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Offsite Document Storage: How it works & why it’s helpful

Offsite Document Storage: How it works & why it’s helpful

16 06 2020

Offsite document storage isn’t anything new but perhaps it’s not utilised as well as it could be by many companies who choose to store every piece of written or printed document they create in a storage cabinet that’s simply not retained properly.

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Will Covid-19 make us re-think our usage of paper?

Will Covid-19 make us re-think our usage of paper?

21 05 2020

In the digital age paper is quickly becoming redundant in many homes and businesses; however that doesn’t mean that the UK is doing all it can in regards to its paper waste management and recycling.

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Working with you, through Covid-19

Working with you, through Covid-19

07 05 2020

Recently, we have had the pleasure of helping out the NHS by providing 1000 free archive boxes, which have been used to package PPE and food throughout the Trust.

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Working from home: Stay connected through digitising documents & the Cloud

Working from home: Stay connected through digitising documents & the Cloud

15 04 2020

For most businesses working from home for long periods of time is never truly considered and why should it when it’s not every day the world experiences a pandemic.

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Document Retention Periods – What you need to know

Document Retention Periods – What you need to know

24 03 2020

Document retention can be a tricky area to navigate. On the one hand, storage costs money. On the other hand, fines can cost a lot more money.

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3 things Businesses should know about Document Scanning

3 things Businesses should know about Document Scanning

20 02 2020

The benefits of going paperless are very real and most authority bodies (such as HMRC) are very happy to acknowledge and even encourage.

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How to Keep Patient Data Safe

How to Keep Patient Data Safe

10 12 2019

In principle, data security for the healthcare industry is much the same as data security for any other industry. In practice, however, there are a couple of specific nuances it is worth noting.

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A Guide to Medical Records Management

A Guide to Medical Records Management

24 01 2019

The medical and healthcare industry can often become overloaded with substantial amounts of data that contain medical records, names and addresses of patients.

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GDPR: What Next? Staying GDPR Compliant Post Deadline

GDPR: What Next? Staying GDPR Compliant Post Deadline

25 10 2018

It is important to remember that the GDPR rules were not a one-off, they are in place permanently and businesses need to ensure that they continue to abide by the rules.

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Document Destruction for Schools and Colleges – What documents should be shredded?

Document Destruction for Schools and Colleges – What documents should be shredded?

06 10 2018

Here are our top tips on document destruction and management for educational organisations such as universities and schools.

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Why secure document shredding is a vital business process

Why secure document shredding is a vital business process

27 09 2018

Many documents are only required to be kept for a certain length of time and once that time is expired, you may be legally required to destroy them.

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A Guide to Business Document Retention

A Guide to Business Document Retention

26 06 2018

A business must be aware of their responsibilities relating to the documents that you work with, especially in relation to the retention and destruction of the documents.

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6 Questions to Ask Document Storage Providers

6 Questions to Ask Document Storage Providers

04 07 2017

We’ve put together some non-specific questions that every business should look to put to their potential new document storage providers.

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Information Management Disaster: The Sectors Most at Risk

Information Management Disaster: The Sectors Most at Risk

19 06 2017

Organisations throughout all sectors are at risk of an information management disaster, with most businesses facing the potential for a disaster each and every day.

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4 Top Tips for Document Filing

4 Top Tips for Document Filing

15 05 2017

A considered and organised filing system is something every business needs, allowing them to understanding where documents are, as well as easily access them.

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Value of Data Tape Backup Proved by Cyber Security Risks

Value of Data Tape Backup Proved by Cyber Security Risks

10 04 2017

Data tape backup has been an effective way of securely storing information for many years, and due to recent scares relating to cyber security, they are proven to still have their place in business as we know it.

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Why is Remote Document Storage better than In-House Document Storage?

Why is Remote Document Storage better than In-House Document Storage?

28 03 2017

Businesses across the UK are choosing to use remote document storage as a better alternative to in-house document storage, bringing a whole host of benefits to the protection of their business documentation.

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