RADS provide a range of document scanning services that are tailored to exactly what you need, taking into account any requirements that you and your business may have. Working with businesses from many different sectors, we have a wealth of experience in document scanning and storage. We also offer Digital Data Transfers for if you wish to send further information off site to our isolated computers.

If you require a large amount of documents to be scanned and electronically archived, RADS are the perfect company to assist you, taking care of everything throughout the process.

Our Document Scanning Process

Although it may be wise to have a hard copy of a document, our document scanning service is extremely beneficial to businesses in a number of ways. By having their documents scanned and electronically stored, businesses can save both money and space, with the ability to locate and retrieve individual documents or groups of documents very easy.

RADS use modern technology to scan your documents into high quality digital copies that are sequentially numbered PDF files, of which you are easily able to access. We will collect the documents from you in batches, with the data disks being hand delivered back to you. The origingal documents that we initially scanned can then be delivered back to you, securely stored in our archive or confidentially destroyed.

The all inclusive price for the digital conversion of documents is 5.25p per page, and this price includes a fully managed process that includes:

  • Transportation of documents to and from your site.
  • Preparation of paper documents, including the removal of any paper clips and staples.
  • Scanning in accordance with BIP0008, of which allows for the originals to be destroyed if required.
  • Scanning reports and exception reporting.
  • Scanning at 200 DPI in black and white or in greyscale, for documents up to size A3.
  • On demand scanning of urgent documents if required.
  • Creation of a set of CD/DVD’s (further disks can be purchased for an additional fee).
  • Electronic PDF files are retained for 6 months, in case you require additional disks.

To find out more information about the document scanning service that we offer or to find out how we could help your business, please contact our team.

Why Choose RADS

Secure and Reliable

Secure and Reliable

We offer a secure and reliable service to all of our clients, backed by many years of experience in the document storage industry.

Fast Process

Fast Process

We provide a fast and efficient service with easy document retrieval, free collection and free next day delivery.

Trust Worthy

Trust Worthy

Our quality assurance policies and professional accreditations mean that you can trust us to keep your documents safe and secure.

Free Boxes!

Free Boxes!

Fill in an online quote request and we will send you some free storage boxes so you can see the quality of our boxes for yourself.

Free Box Collection

Free Box Collection

RADS offer a free box collection service as we base our service on one tariff, this ensures that there are no hidden costs and the price you are quoted is the full price without any additional extras.

For new customers, there is no setup costs, so the initial collection of your documents and the bar coding of each storage box is and will always remain free of charge and all part of our excellent service.

Storage Facilities

Storage Facilities

Our 80,000 sq ft facility is extremely secure, with a double-gated site that includes monitored CCTV and alarm systems as well as strong rooms and fireproof vaults for added security. We operated a restricted access policy for non-staff and our facilities feature key coded entry systems, as well as temp/humidity monitor to ensure that all our documents are kept at the optimum temperature. RADS also have a conference room where clients can read and examine their documents. The room has photocopying, telephone access and fax facilities.

Security

Security

We take the safety and security of your documents very seriously; we have a large self owned facility with 24hr monitored CCTV surveillance, night security guards and a monitored intruder alarm in line with all European regulations.

Fire Protection

Fire Protection

We have robust fire protection at our facilities which include temperature and humidity controls and a monitored fire detection system. Our storage boxes have also been specifically designed from a special grade of card which is extremely fire retardant.

Data Storage

Data Storage

RADS can store data tapes and microfiche in a highly secure, environmentally controlled vault. ​We can also store and deliver data tapes on a daily, weekly basis. Your tapes are collected from your site and retained in a strong fire resistant box for transport.

Frequently Asked Questions

Take a look at our FAQ’s to find out more information about our Document Scanning services and how we operate.

Can I request additional disks in the future?

We retain electronic PDF files of your documents for 6 months after the process is complete, meaning that you are able to request additional disks should you require them.

What happens to my documents after the scanning process is complete?

We are able to return your documents for free with our fleet of vehicles, store them at our secure premises or confidentially destroy them, depending on which option you would prefer to take.

Do you provide digital copies of the documents?

Yes, we scan your documents and electronically store them, giving you digital access to all of your documents. This is a great way of saving time, giving you a quick and simple way of accessing the information within the documents, without having to look through various other documents whilst trying to find what you are looking for.

Do I need to prepare my documents for scanning?

No, our fully managed process includes the preparation of your documents. Once we have transported them to our secure premises, we will prepare them for scanning, removing all paper clips and staples.

What types of document can I scan?

We offer document scanning of any size of paper from A5 to A0, which also includes any type of document and double sided documents.

Get A Quote

Fill out the form below to receive a quote for our Document Scanning services and receive your 10 free storage boxes with each new customer enquiry.


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