Storing legal documents can be a delicate process as it requires patience but also the knowledge to recognise when a document is relevant and when the document doesn’t need to be stored any longer and therefore can be destroyed.

As GDPR continues to come to the forefront of how businesses and firms store personal documents, it is vital, even more so for legal firms, that legal documents which contain confidential information about clients, cases and contracts are stored and destroyed appropriately to ensure personal details and sensitive information is not compromised or exposed to unauthorised personnel.

When working with clients and various different cases, it is essential for lawyers, barristers and solicitors to not have to worry about securely storing and managing their paper work and case related documents. Here at RADS, we appreciate the level of confidentiality and security that is needed when it comes to the documents that legal sector businesses work with.

Legal Document Management

Regardless of whether your legal firm is small or large; paperwork can build up to an unmanageable level. This can cause issues should you ever need to present a particular piece of evidence or need to destroy sensitive documents, which are hidden within hundreds of other legal documents.

Here at RADS, we offer a wide range of legal document management services, including legal document storage, legal document scanning and legal document shredding. As part of our legal document management, we take care of your sensitive legal documents, providing the services that you need in a professional and confidential way that these types of documents require.

You can be confident your legal documents are managed within a secure environment, as we are ISO9001 accredited our expert team comply with the Data Protection Act and to ensure extra safety measurements, all of our staff are CRB checked. We offer the complete legal document management service, but can also tailor a service that is specific to you and your requirements.

Legal Document Storage

At RADS, we provide excellent legal document storage service which means that you don’t have to worry about storing documents that may have sensitive and personal data within them. By selecting our secure legal document storage service, you can store unwanted or no longer relevant documents in a secure and protected environment. For example, after closing a case you may wish to store all associated paperwork, but many not have enough space to continuously do so each time a case is closed.

By taking advantage of our secure legal document storage service, you can keep the documents without having to worry about making space to store them in a secure way.

Legal Document Scanning

Our legal document scanning service is also a very popular choice amongst organisations within the legal sector, especially because digital copies of legal documents can often be much easier to work with then paper copies, what’s more is that by having digital versions of your legal documents, you have more space in your office and you can save yourself money going forward.

Scanning your legal documents can also make life in the office much more efficient as documents can be organised much quicker when digitised and when the time comes to find a particular document they can be sourced much quicker too.

After scanning the documents, we will give you digitised copies of your legal documents, of which you can easily access at a moment’s notice. Once the legal document scanning process is complete, you will also have the option to securely store the documents at our premises and as our legal document scanning service is compliant with BIP0008, you can arrange for documents to be confidentially destroyed or simply have the legal documents returned back to you, along with the digital copies.

Legal Document Shredding and Destruction

As cases come and go once relevant action has been decided upon, documents that were once essential to the case now become an unnecessary nuisance. That is why many businesses within this industry continuously use our confidential legal document shredding service to destroy any documents and other data types that may no longer be needed. Our expert team have many years of experience and use effective techniques within protected environments to ensure that your documents and sensitive data can be destroyed confidentially.

RADS have great experience with storing, scanning and destroying various documents and pieces of data relating to the legal industry whilst providing our legal document shredding service, including:

  • Client Information
  • Deeds
  • Mortgage Files
  • Contracts
  • Wills and Death Certificates
  • Claim Documents

Store, destroy, scan and digitise your legal documents in a secure and safe environment. We have extensive security measures to ensure all documents are safe day and night. If you’re interested in our legal document management services and would like more information regarding our legal document services and processes and wish to learn more of how we could benefit your business, please contact our expert team.

Our Document Solutions

Document Storage

Document Storage

We can provide secure document storage for your documents, with the use of a comprehensive tracking system. Through the use of barcoded boxes, we are able to quickly identify each individual box and track all relevant information about the box that your documents are stored within.

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Document Scanning

Document Scanning

By using a digital archive, your documents can be scanned and digitally stored with maximum security. With experience of working with various different data types and microfiche, your data can also be stored in a highly secure and environmentally controlled vault at our premises.

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Document Shredding

Document Shredding

After acquiring written instruction via a pre-approved contract, we have the capabilities to destroy your unwanted, confidential documents in a secure and precise manner. All of our confidential document destruction is conducted in a professional and environmentally friendly way.

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Box Referencing System

Box Referencing System

In order to retrieve documents easily, we have developed unique box referencing system. Our custom box referencing system makes managing our inventory of storage boxes much easier and allows us to retrieve documents quickly and efficiently.

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Distribution Services

Distribution Services

We have a range of professional distribution services that allow our clients to store bulk orders, for us to then part ship them to various different areas of the UK. With a unique process for stock management and distribution, we can cater our excellent service to any requirements.

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Buy Storage Boxes

Buy Storage Boxes

We offer you the ability to purchase our specially designed storage boxes, created with strong and durable materials for added protection. Our extensively tested storage boxes are also flame retardant for maximum security when storing sensitive and important documents.

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