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Document Scanning for Schools and Universities

Document management for schools, colleges and universities can provide much needed support for the education sector; home to an abundance of personal records and documents regarding staff and students.

These documents not only include basic details of students and staff but they may also include delicate matters such as medical information. If these school records are not organised, stored and destroyed properly, documents risk becoming lost, damaged or outdated.

In the case that educational records become outdated, universities, colleges and schools may be at risk of breaking the law under the new GDPR which came into force as of 25th of May 2018.

The rules around GDPR can be quite confusing and have lead to many schools being found guilty of data security incidents but with the right support and document management, your educational institute can avoid this and have a better understanding of school data retention.

Benefits of document scanning for schools

  • Create a more organised space for staff and students by remotely storing paperwork
  • Store spare marketing materials, we’ll collect and return your documents for free!
  • Digitise paperwork and document to view, receive and transfer much faster.
  • Data not just on paper? We can destroy a range of materials from CD’s to plastic.

Aside from storing university records, we can also digitise your documents by scanning them. We turn your records into high quality PDF’s, giving you the ability to access them much quicker.

Scanning school records will create more office space. Allowing you to access more files on your computer, instead of searching through piles of paper documents. Our document scanning service is capable of scanning high volumes of documents that may need to be sent out to hundreds of emails.

This may include:

  • Application forms
  • Enrolment packages and acceptance letters
  • Marketing material

Whatever your requirement, we can scan and produce high quality digital versions of your document, quickly and efficiently.

If you would like to find out more regarding our school document scanning service, feel free to contact our team by phone, email or simply fill in our contact form.


Why is document scanning for the education sector important?

As student numbers enrolling at universities rise, so does the amount of paperwork and the need for additional storage.

Prevent the loss of documents

Our university document storage manages and organises data to reduce the risks of misplacement and theft. School document management helps to free up more space for teachers, students and professors to work. Our storage services are also suitable for universities to store excess marketing materials which we can collect and deliver for free, as and when they are required.

Data Protection

Changes to the data protection laws also affect how long universities can store sensitive data and ensuring it is destroyed when it is no longer needed is a huge responsibility. Our university document shredding ensures that documents are sufficiently destroyed when they are no longer needed and removes the need to worry about documents that need to be destroyed and if they have been destroyed properly.

Retrieve documents quickly

Scanning and digitalising documents can be highly beneficial for a university as it helps prevent the loss of important documents and going paperless can help boost a university’s reputation. Our university document scanning service means that data can be located and retrieved quickly and easily when it is required and therefore removes the process of having to frantically search for various pieces of paperwork.


Education Document Storage

Our education document storage service is ideal for storing archived school, college and university paperwork which may be taking up valuable space in your educational premises. You can rest assured documents are stored in our safe and secure premises, which is monitored 24/7.

Education Document Storage


Education Document Shredding

Safely destroy expired and unwanted education documents. Our University and school document shredding service is done so professionally to reduce the risk of unauthorised access to personal and private data.

Education Document Shredding


For more information about our Education document scanning services that we provide, please don’t hesitate to contact our team for more details.

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Our Document Solutions

Document Storage

Document Storage

We can provide secure document storage for your documents, with the use of a comprehensive tracking system. Through the use of barcoded boxes, we are able to quickly identify each individual box and track all relevant information about the box that your documents are stored within.

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Document Scanning

Document Scanning

By using a digital archive, your documents can be scanned and digitally stored with maximum security. With experience of working with various different data types and microfiche, your data can also be stored in a highly secure and environmentally controlled vault at our premises.

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Document Shredding

Document Shredding

After acquiring written instruction via a pre-approved contract, we have the capabilities to destroy your unwanted, confidential documents in a secure and precise manner. All of our confidential document destruction is conducted in a professional and environmentally friendly way.

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Box Referencing System

Box Referencing System

In order to retrieve documents easily, we have developed unique box referencing system. Our custom box referencing system makes managing our inventory of storage boxes much easier and allows us to retrieve documents quickly and efficiently.

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Distribution Services

Distribution Services

We have a range of professional distribution services that allow our clients to store bulk orders, for us to then part ship them to various different areas of the UK. With a unique process for stock management and distribution, we can cater our excellent service to any requirements.

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Buy Storage Boxes

Buy Storage Boxes

We offer you the ability to purchase our specially designed storage boxes, created with strong and durable materials for added protection. Our extensively tested storage boxes are also flame retardant for maximum security when storing sensitive and important documents.

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